Reconciliation

Reconciliation is the process of matching your system's payment records with your bank account and payment processor (Stripe) to ensure everything aligns. It catches errors and missing transactions.

Why Reconcile

• Verify all card payments were deposited to your bank
• Confirm cash deposits match recorded cash payments
• Catch duplicate or missing entries
• Identify processing fees and deductions

Card Payment Reconciliation

1. Run a Payment Report
   Generate a card payment report for the period you're reconciling (typically one week).
2. Compare with Stripe
   Log into your payment processor dashboard and view payouts for the same period.
3. Match Totals
   The system total should match the payout total (minus processing fees). Note: payouts may be delayed by 1-2 business days.
4. Investigate Discrepancies
   If totals don't match, look for refunds, chargebacks, or transactions on different dates due to payout timing.

Cash Reconciliation

1. Run a Cash Payment Report
   Filter payments to "Cash" only for the period.
2. Compare with Deposits
   Match the system's cash total against your bank deposit amounts.
3. Account for Drawer
   Remember to subtract the cash drawer float (it stays in the drawer, not deposited).

Quick Reference